Bookkeeping built for eBay sellers
StoreDeck keeps the books for eBay businesses: every order, listing, fee, refund, return and payout, turned into a clean profit-and-loss picture across all your stores. It replaces the sprawl of spreadsheets with one deck your whole team, your partners and your investors can work in, each seeing exactly what is theirs.
Who we are
StoreDeck is made by Silverstack Solutions Ltd, a company registered in England and Wales. It exists to answer the questions a spreadsheet stops answering once an eBay business has more than one store: what did this month actually make, whose money bought this stock, what does each person get from this withdrawal, and what has already reached the bank.
So StoreDeck is built around how a multi-store eBay business really runs: several stores under one account, a team with different jobs, people with a stake in the profit, and an accountant who needs to trust the numbers at year end. Every figure on every screen comes from one set of maths, and the database, not the app, decides who may see what.
What it does
Dashboard
Revenue, fees, cost of goods, expenses, refunds and net profit, live. Weekly sales trend, order status, recent orders, product performance and what is still sitting on the platform waiting to be withdrawn. Pick any date range and see how it compares with the period before.
Listings
A product grid, one card per product with its photo, units sold, ad rate, stock and a verdict. Open a card for the per-unit economics: cost, sale, fee, profit, ROI, sell-through and age, its supplier and eBay links, a row per variant, who created it and, for the owner, every change made to it since. A listing can carry the HTML description you use on eBay. Archive what you retire, copy a product to another store.
Orders
The full order book with buyer, delivery address, tracking, courier and days open. An order pulls cost, sale and fees from its listing and records where it shipped; a multi-variant order prices each variant. Returns, full and partial refunds, goodwill refunds and restocks all flow through the maths, with the refund date, output VAT and an FX rate for cross-currency buys. Open an order to read it in full, with the order number, address and references ready to copy, who recorded it and, for the owner, every change since. Update the status of many orders at once, and undo any delete.
Drafts
Save a listing or an order before it is finished. Drafts have their own tab, skip the required fields and stay out of every figure, export and stock movement until you publish them.
Stock on hand
Give a listing a stock figure and every order counts it down, per variant. Cancelling an order or restocking a return puts the units back. Low and out-of-stock listings are flagged, and an order that sells more than you hold still saves, it just tells you.
eBay fees, modelled
A store is Private or Business. Private sellers pay only the promoted-ad cost, plus eBay's flat fee on an overseas delivery; Business sellers pay the category final value fee banded by sale price, the per-order fee, the regulatory operating fee, the international fee for the destination and the ad rate, with VAT on all of it and your seller level applied. Each record carries its own category and an editable rate, every order says where it shipped, and a floating calculator estimates any sale before you record it, down to your VAT position and the price that hits a target margin.
Partners
Virtual assistants, clients and co-owners take an agreed percentage of the store's net profit. An investor takes a percentage of the profit on the goods their own cards paid for, after eBay's fees, worked out order by order, and that comes off before net profit is shared, so the same pound is never promised twice. The owner's share is never typed in: it is whatever is left once every other share is taken, so the shares always add up to 100 and no change can push them past it on any day. Rates change from a date, never backwards, and can be paused and resumed. A VA's card shows what they actually did: orders entered, products listed, returns handled and the profit their listings made.
Investors, cards and accounts
Record what paid for the goods - a card, or a transfer straight from a bank account - and an investor's share of the profit those goods make is worked out per order, after eBay's fees. Whoever records the order can name the funder and the method, and the investor's rate at that moment is stamped on the order, so renegotiating later never rewrites what earlier orders earned. A method is its scheme, its bank and the last four digits only; StoreDeck never holds a card or account number. Everyone keeps their own on their own settings page, so the person who paid records how they paid rather than sending the details to the owner. The same person can back several stores on different terms, and an investor who has funded anything is never deleted: switch them off and they stop being offered on new orders while everything they funded stays on the books.
Processors
Someone who places your orders for you on their own cards and hands them over for an agreed percentage less. Pick them on the order and the cost comes down by their discount before you save, so the books hold what you actually paid; the rate is stamped on the order, so renegotiating later never rewrites what earlier orders saved. Their card shows what they funded, what the discount kept and what is still owed on their account: there is no share to pay them through a withdrawal, you settle by paying their invoice, so payments to them are recorded against what their orders came to and the balance tells you what is left. Recording one changes no profit figure, because the goods were already counted when the order was saved. They keep their own cards and accounts up to date themselves, from their own settings. Orders waiting on a processor sit in their own queue, ready to send to the person placing them: copy a row straight into whatever you are writing, or export a batch as a spreadsheet. Either way it is date, eBay order number, the product with its source link, quantity, variant, where it ships and what it costs, and nothing about your margins.
Withdrawals
Money taken out of a store, and how each withdrawal is carved up: a VA's or client's agreed percentage, an investor's earnings, stock capital kept back, tax set aside. Every share is pending until you mark it paid, and a withdrawal can carry its invoice or receipt.
Adjustments and expenses
Money that sits outside orders. Expenses carry a category, supplier, input VAT and payment method; adjustments carry a type. Both take attached receipts and both land in the same books as everything else.
Inventory and reconciliation
Owned, unsold stock valued as the closing-stock asset for your accounts, and a reconciliation page that ties StoreDeck's computed payout to your eBay or bank statement for any period.
Store feed
Posts, comments, replies and likes per store, with @mentions that email the person named. Mention an order number or a listing and it becomes a link straight to the record. Every role can post; owners moderate.
Imports and exports
Import listings and orders from CSV with downloadable templates and row-by-row validation. Export a full Excel workbook with live formulas: dashboard, orders, listings, adjustments, expenses, inventory, payouts, withdrawals and who was paid out of them, investors, reconciliation and the business record with its VAT summary, ready for your accountant.
Many stores, one account
Each store keeps its own currency, timezone, seller type, colour palette and optional password. The account page rolls every store up into combined figures and withdrawals across stores, holds the Team page where every person is added, given their terms, scoped to stores and switched off, and a partner roster showing what those arrangements earned; it is also where you manage your own plan and billing. A store you close is kept and can be restored if you ask. Changes sync live across every signed-in device.
Who works in it
Seven roles, each seeing the pages their job needs. Everyone is added once, on the account's Team page, with their role, the stores you tick and, for a paid role, their terms. Someone with a stake sees only their own figures: one investor never sees another's, and a partner sees their share of a withdrawal but nobody else's. That is enforced in the database, not just hidden in the app. Switch a person off and their sign-in ends while every figure they earned or funded stays on the books; switch them back on and they carry on where they left off.
A settings page shows what the reader can act on. The owner sets the store up and keeps its business and tax details; the people who run it see the facts their records are entered against - the store's currency, its timezone, how it sells on eBay - and nothing about the entity behind it; a client, investor or processor sees their own name and their own payment methods. Everyone, in every role, keeps their own.
Books an accountant can sign off
Business and tax identity
Legal name, address, VAT number and scheme, company number, UTR and year end live on the store, and travel with the export.
VAT
Output VAT per order and input VAT per expense feed a VAT summary in the workbook, only shown for VAT-registered stores.
Evidence
Receipts, invoices and refund proofs attach to any order, expense, adjustment, stock line or withdrawal.
Audit trail
Every add, edit and delete is logged with who and when, and the owner can open any order or listing to see its own history, field by field. Records are voided, never dropped, and the author of each is stamped by the database.
Period lock
Owners freeze a finalised period so its transactions can no longer change.
Personal data
Buyer details can be redacted after your retention window while the financial record is kept.
Built to be trusted
Runs in light or dark mode, on a desk or a phone, and installs as an app from the browser: Chrome offers an Install button, and on an iPhone use Share, then Add to Home Screen. Read the Privacy Policy and the Terms of Service.
Get started
Create your account in a minute and start on the free Starter plan - no card and no sales call. You manage your own plan, team and billing from there, and move up whenever you outgrow it. See pricing, or email support@storedeck.org with a question.